RFP: Platform-Agnostic AV Integration:
Multipurpose Meeting and Event Space
MAG is soliciting competitive, sealed proposals from qualified Audio/Visual (AV) integration firms ("Offerors") to design, supply, install, program, test, and deploy a commercial-grade, hardware-agnostic hybrid meeting solution. The system will be installed in the first-floor multi-purpose event, staff, and cafe space at MAG's facility at 282 River Bend Ln, Provo, UT.
MAG must maintain strict public meeting continuity. The selected Contractor must have the system fully engineered, installed, programmed, and commissioned no later than July 24, 2026, to support the live go-live and first public board meeting on August 1, 2026. Firms unable to commit the necessary engineering and mobilization resources to comfortably fulfill this timeline without reservation are instructed not to submit a proposal.
The following schedule represents the critical path for this solicitation. Dates are subject to change only via
official addenda issued by MAG.
| Milestone | Date |
| Optional Site Visit | May 27, 2026, at 9:00 AM |
| Proposal Deadline | June 5, 2026, at 5 PM |
| Evaluation and Vendor Interviews (if needed) | June 8-10, 2026 |
| Contract Award and Notice to Proceed | June 11, 2026 |
| On-Site Installation | July 6 - July 20, 2026 |
| System Commissioning/Testing | July 24, 2026 |
| First Public Meeting (Go-Live) | August 1, 2026 |